Agenda

An outline of matters presented during the meeting arranged by a prescribed order.

Administration & Enterprise Oversight Committee Agenda

Standing Committee of the City Council
and
Minneapolis Community Development Agency Operating Committee
Minneapolis, Minnesota
Regular Meeting
January 21, 2025 - 10:00 am
Room 350, Public Service Center
250 S. 4th St., Minneapolis, MN 55415
Members: Council Members Robin Wonsley (Chair), Linea Palmisano (Vice-Chair), LaTrisha Vetaw, Jeremiah Ellison, Katie Cashman, and Aisha Chughtai (Quorum: 4)
Clerk: Michael Waldegerma, (612) 673-2216

Consent

  1. 2 Gift acceptance from the United States Police Canine Association, Inc. of lodging expenses (2025-00076)

    Passage of Resolution accepting a donation of lodging expenses from United States Police Canine Association, Inc. (USPCA) for Police Canine Unit members to attend the USPCA National Field Trials in Baton Rouge, LA, from Oct 4-10, 2024.

  2. 3 Gift acceptance from the Minnesota Section of the American Water Works Association of registration, travel, lodging and meals (2025-00106)

    Passage of Resolution accepting a donation of registration, travel, lodging and meals from the Minnesota section of the American Water Works Association for Josh Brown and Rochelle Widmer, Public Works Engineers, to attend the American Water Works Association Young Professionals Summit in Dallas, TX, from February 8-11, 2025.

  3. 4 Gift acceptance from Southern Texas University through the Environmental Health Accreditation Council of travel and lodging expenses (2025-00107)

    Passage of Resolution accepting a donation of travel and lodging expenses from Southern Texas University through the Environmental Health Accreditation Council for Cindy Weckwerth, Environmental Health Director, to serve as an accreditation assessor and site visitor in Houston, TX, from April 15-17, 2025.

  4. 5 Gift acceptance from Results for America of travel and lodging expenses (2025-00108)

    Passage of Resolution accepting a donation of travel and lodging expenses from Results for America for Marie Larson, Industry Relations Manager, and Sue Wallace, Strategic Communications and Outreach Manager, in Community Planning and Economic Development, to attend the Results of America (RFA) State and Local Workforce fellow national convening in Miami, FL, in February 26-27, 2025.

  5. 6 Gift acceptance from Cities for Financial Empowerment Fund of travel and lodging expenses (2025-00110)

    Passage of Resolution accepting a donation of travel and lodging expenses from Cities for Financial Empowerment Fund for Tammy Dickinson, Step Up Director, to attend the Summer Jobs Connect All-Partner Convening in New York, NY, on Feb 25, 2025.

  6. 7 Gift acceptance from the Minnesota Section of the American Water Works Association of travel, lodging, and meals (2025-00111)

    Passage of Resolution accepting donation of travel, lodging, and meal expenses from the Minnesota section of the American Water Works Association for the Public Works Water Treatment and Distribution Services pipe tapping team to attend the American Water Works Association Annual Conference and Exposition in Denver, CO, from June 8-11, 2025.

  7. 8 Bid for Hazardous Tree Removal and Grinding (2025-00112)

    1. Accepting the bid of Precision Landscape and Tree, Inc. submitted on Event 3237, for an annual amount of $160,000.00, to provide all materials, labor, equipment, and incidentals necessary for Hazardous Tree Removal and Grinding, and authorizing a one (1) year contract with the option to extend for two (2) 12-month periods, all in accordance with City specifications.

    2. Accepting the bid of Birch Tree Care submitted on Event 3237, for an annual amount of $160,000.00, to provide all materials, labor, equipment, and incidentals necessary for Hazardous Tree Removal and Grinding, and authorizing a one (1) year contract with the option to extend for two (2) 12-month periods, all in accordance with City specifications.

    3. Accepting the bid of Bratt Tree Company, Inc. submitted on Event 3237, for an annual amount of $80,000, to provide all materials, labor, equipment, and incidentals necessary for Hazardous Tree Removal and Grinding, and authorizing a one (1) year contract with the option to extend for two (2) 12-month periods, all in accordance with City specifications.

  8. 9 Contracts with multiple vendors for Police Community Chaplain services (2025-00114)
    View Items
  9. 10 Contract with Tyler Technologies for Online Permitting Services (2025-00115)

    1. Authorizing a contract with Tyler Technologies, in the estimated amount of $760,000, for a five (5) year term, Feb 1, 2025 through Jan 31, 2030, with the option to extend for five (5) additional one-year terms, at an estimated $120,000 per extension year, for providing an online payment and account management portal to be used by customers to apply, and pay, for various permits issued by the Public Works Department.

    2. Authorizing the customization of the liability terms and conditions within the contract to cap Tyler’s liability during the initial term at the total fees paid as of the time of a claim and during any renewal term at the then-current annual Software as a Service (SaaS) fees payable in that renewal term.

    3. Authorizing the customization of expense language in the contract to allow any additional travel expenses incurred by Tyler Technology above and beyond the agreed upon expenses in the contract to be reimbursed under Tyler Technology’s Business Travel Policy.

  10. 11 Contract with Urban Ventures Leadership Foundation for the administration of the Pathway to a New Beginning Gun Diversion Program (2025-00116)

    Authorizing a contract with Urban Ventures Leadership Foundation, in the amount of $575,000, for a three-year period, Feb 1, 2025, through Jan 31, 2028, to administer the Pathway to a New Beginning Gun Diversion Program.

  11. 12 Contract amendment with Sheehy Construction Company for the Convention Center Meeting Rooms Remodel - Phase 2 Project (2025-00077)

    Authorizing an increase to Contract No. COM0008450 with Sheehy Construction Company, in the amount of $83,070.92 for a total amount not to exceed $13,069,402.92, for change orders needed to complete the Convention Center Meeting Rooms Remodel - Phase 2 Project.

  12. 13 Contract amendments with various vendors for interpreting and translation services (2025-00117)

    1. Authorizing an increase to contract COM0005473 with AGE and Associates, Inc., in the amount of $30,000 for a total amount not to exceed $130,000, and extension through June 30, 2025, for continued scope of interpreting and translation services.

    2. Authorizing extension to contract COM0005593 with AMLA International Translations, through June 30, 2025, for continued scope of interpreting and translation services.

    3. Authorizing extension to contract COM0005345 with Nadia Smith, through June 30, 2025, for continued scope of interpreting and translation services.

    4. Authorizing extension to contract COM0005476 with University Language Center, through June 30, 2025,for continued scope of interpreting and translation services.

    5. Authorizing extension to contract COM0005344 with ASL Interpreting Services, Inc., through June 30, 2025, for continued scope of interpreting and translation services.

    6. Authorizing extension to contract COM0005472 with GBR Interpreting, through June 30, 2025, for continued scope of interpreting and translation services.

    7. Authorizing extension to contract COM0005471 with Global Language Connections, through June 30, 2025, for continued scope of interpreting and translation services.

    8. Authorizing extension to contract COM0005474 with Interpretations, LLC, through June 30, 2025, for continued scope of interpreting and translation services.

  13. 14 Contract amendment with JPMI Construction Company for 2nd Precinct Improvements Project (2025-00118)

    Authorizing an increase to Contract No. COM0008478 with JPMI Construction Company, in the amount of $117,174.76 for a total amount not to exceed $749,774.76, for additional work to complete the 2nd Precinct Improvements Project, all in accordance with City specifications. 

  14. 15 Contract amendment with A Mother's Love Initiative for syringe and needle cleanup and disposal services (2025-00119)

    Authorizing an increase to Contract COM0007565 with A Mother’s Love Initiative, in the amount of $40,000 for a total amount not to exceed $116,400, and an extension from Jan 1, 2025, to June 30, 2025, for continued syringe and needle cleanup and disposal services.

  15. 16 Contract amendment with Wells Fargo Bank for Depository Banking Services (2025-00120)

    Authorizing an increase to contract COM0002100 with Wells Fargo Bank, N.A., in the amount of $450,000 for a total amount not to exceed $1,775,000, and an extension for up to two years, through Mar 26, 2027, to continue to provide depository banking services for the City.

  16. 17 Contract amendment with Principal Bank for Custodial Banking Services (2025-00121)

    Authorizing an increase to contract COM0001926 with Principal Bank, in the amount of $30,000 for a total amount not to exceed $175,000, and an extension for up to one year, through Mar 31, 2026, to continue to provide custodial banking services for the City.

Receive & File

  1. 18 Staff Purchasing Letters and Joint Purchases Report (2024-00480)

    Receiving and filing a list of Staff Purchasing Letters (low bid awards) and Joint Purchase Letters (Cooperative Purchasing Ventures) issued from October 1, 2024, through December 31, 2024.

  2. 19 2024 Contract awards or amendments for federal grants report (2024-00482)

    Receiving and filing a report of the loan approvals, contract awards or amendments, for American Rescue Plan Act (ARPA) related expenditures, issued from October 1, 2024, through December 31, 2024, approved by the Chief Financial Officer.

Discussion

19. 20 Strategic Racial Equity Action Plan Update (2024-01378)

Receiving and filing an update on the Strategic Racial Equity Action Plan (SREAP).


Actions referred to Council: Jan 30, 2025
Next Committee meeting: Feb 3, 2025

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