Request for Committee Action
A briefing memo explaining the purpose, background, and impact of the requested action.
Biennial Routine Maintenance Agreement with the Minnesota Department of Transportation (RCA-2023-00506)
ORIGINATING DEPARTMENT
To Committee(s)
| # | Committee Name | Meeting Date |
|---|---|---|
| 1 | Public Works & Infrastructure Committee | May 18, 2023 |
Action Item(s)
| # | File Type | Subcategory | Item Description |
|---|---|---|---|
| 1 | Resolution | Contract/Agreement | Passage of Resolution authorizing the Biennial Routine Maintenance Agreement between the State of Minnesota Department of Transportation and the City of Minneapolis, effective July 1, 2023, through June 30, 2025. |
Ward / Neighborhood / Address
| # | Ward | Neighborhood | Address |
|---|---|---|---|
| 1. | All Wards |
Background Analysis
In State Statutes Section 471.59, MnDOT is given the authority to enter into agreements with the Cities of the First Class, for the routine maintenance of the State Trunk Highways (STH) within the City limits of these specific cities. The Cities of the First Class are Duluth, St. Paul, Rochester and Minneapolis.
Historically the State of Minnesota and the City of Minneapolis have entered into Biennial Routine Maintenance Agreements regarding the routine maintenance of certain portions of State Trunk Highways and bridges within the corporate limits of the City of Minneapolis. As dictated by these agreements, the State of Minnesota is responsible for any extraordinary maintenance, betterments, construction, or reconstruction of the State Trunk Highways.
The current agreement expires on June 30, 2023.
New Agreement
Through negotiation with MnDOT, the new agreement has only minor material changes to the services to be performed by each party, given the defined service levels in the agreement.
The following lists the reimbursement amount in the previous and proposed agreements:
- 2019 - 2021 = $ 1,479,411
- 2021 - 2023 = $ 1,663,088
- 2023-2025 = $ 1,412,516
The total reimbursement amount for the agreement period is based on historical expenditures over a three-year average of costs from 2020 - 2022. The total reimbursement decrease for the 2023 - 2025 agreement is due to changes in average expenditures for activities included in the agreement.
Recommended Action
Public Works recommends that the MnDOT Routine Maintenance Agreement be executed in order to allow the City to continue to provide routine maintenance services on State Trunk Highways in Minneapolis, in accordance with the terms of the 2023 - 2025 Agreement. This Agreement shall remain in effect until it expires on June 30, 2025.